Project management is a broad discipline that touches every corner of a project. Even in ideal circumstances, people can feel overwhelmed by all the details. As more and more teams have gone remote, many project managers are experiencing a new layer of complexity. There is remote project management.
Even individuals with years of project management expertise are often uncertain about the right approach to remote models since, while the fundamental concepts are the same, the details occasionally aren't. We will show you what remote project management looks like, the benefits and drawbacks of this approach, and a step-by-step guide for managing remote teams. We will show you a few of the top tools remote project managers use.
What is remote project management?
While some or all team members do most or all of their work remotely, remote project management is the discipline of planning and managing a project. In the remote project management model, the project manager can work from home.
In other words, project management is done in remote and hybrid environments. Project management processes and strategies are only part of the discipline. The challenges a remote project manager is likely to face are some of the key differences in how a remote project manager operates. The differences require that remote project managers use some form of project management software.
What are the advantages of remote project management?
The practice of managing projects and teams from a distance can be beneficial for both organisations and project managers. The advantages include:
Enables simple planning and task allocation: Project management can help organisations understand the scope and schedule of projects and assign tasks more efficiently. Regardless of where your team is, using the right tools enables relatively simple planning and task delegation, even if you are not in the same room.
Access to a Global Talent Pool: Remote project management allows you to tap into a diverse and global talent pool. You can hire the best professionals for your project regardless of their geographic location, which can lead to a more skilled and diverse team.
Cost savings: Cost savings can be achieved through remote project management. They can reduce expenses related to office space, utilities, and on-site resources, as well as potentially lower labour costs by hiring from regions with lower living costs.
It helps create a healthy work-life balance. Many employees enjoy working from home because they get to spend more time with their loved ones. A huge increase in family or negotiable time can be achieved by simply removing commute time from people's lives. A stroll through the neighbourhood beats walking through sterile grey hallways when someone needs to take a break.
Offers transparent reporting and feedback: Without clear reporting, there is no way to succeed with a remote model. Project managers who manage remote teams rely more on tracking and feedback than traditional PMs. Workers and leaders can see a clearer picture of how things are with the right systems in place.
While a remote project management tool offers numerous advantages, it also comes with its challenges, such as the need for effective communication, maintaining team cohesion, and addressing potential cybersecurity concerns. Therefore, successful remote project management requires careful planning, the use of appropriate tools and technology, and a focus on building a strong remote team culture.
How to manage a remote project team in detail
If you are looking to achieve better results this time around, follow these steps if you are managing a remote project team for the first time.
Define the team structure and work expectations: In-office teams usually have clear expectations. Leave at 5 after having lunch at 12. The shift towards hybrid and remote teams has changed priorities and expectations. Understanding your team's structure and what everyone is expected to do is the first step. Are employees locked into specific hours or given the freedom to work when they want? When those employees are not in, what is the protocol for contacting them? Project managers can save a lot of frustration by defining these elements.
Define communication expectations: Many of your team members have questions about communication expectations.
How will you structure check-ins?
What about reporting tasks?
How will you measure efficiency? Will you use time tracking?
Are remote workers supposed to report proactively or check in? What and where?
Who is in charge of talking to senior stakeholders?
If this is your or a team member's first remote project, make sure to define your expectations early and gently intervene when people fail to communicate adequately.
Select a methodology: Before you can start planning your project, you need a project management methodology. Will this project benefit from an agile approach, or will you stick with what you know? Make sure your team knows how to use your methodology. You will need to schedule meetings based on your choice of methodology.
Plan and schedule the project using a project planning tool: Next is laying out the project timelines. You will need a project management tool to lay out those elements. The right project management tools allow remote teams to see what needs to happen in a given day, week, or month. Project managers get better insights into project progress, better tracking tools, and a better handle on the project.
The best tools for remote project management
We have said it a couple of times. You need the right tools for remote project management. There are many indispensable tools like Asana, Trello, Monday.com, Basecamp, Jira, Slack, ProofHub, Hive, etc. that empower remote workers to succeed in initiatives and projects, but Hello Ivy is a beautiful, simple and powerful project management tool. Hello Ivy simplifies project management by offering a beautiful, intuitive, user-friendly interface and a set of unique tools. We are also enhancing the way you and your team work together, but we are not finished. Tools that encourage team collaboration and increase engagement are being developed. Hello Ivy is the kind of software that your team will enjoy using on a daily basis. There is virtually no learning curve with Hello Ivy.
Hello, Ivy has all the tools you need to manage a project. There is a perfect balance between function and simplicity. Everyone on your team will have a clear understanding of the project's status with Hello Ivy. Increased efficiency, improved collaboration, and fewer meetings result in more time for actual work. We want you to try Hello Ivy. Everyone is always in the loop, your team is more productive, and there is less need for constant meetings. You might find managing projects enjoyable.
Manage your remote team better with Hello Ivy.
It's hard to manage teams and projects via spreadsheets. Managing remote projects without a tool is nearly impossible. It is time to upgrade to a better tool. Thousands of remote and hybrid teams use Teamwork as their project management platform. The interface is easy to use and can be implemented quickly, even though it is more robust than simple project management tools. Tools, templates, and automations can help you regain control of your projects, rather than letting them control you. You can take control of remote project management by using the tool built for it. It's time to sign up for Hello Ivy.