Understanding the dynamic between project managers and staff
22 March, 2023
An effective collaboration dynamic between project managers and staff is essential to a successful project. A project manager’s responsibility is to oversee the project's progress, ensuring that it meets its goals and objectives, and managing the resources involved. Staff members, on the other hand, are responsible for carrying out the tasks assigned to them by the project manager. Here are the fundamentals to understanding the dynamic between project managers and staff members.
Open and clear, consistent communication is essential in any project management setting, especially when you manage a remote team. Project managers should communicate goals, expectations, and timelines to the staff regularly, while also providing feedback on the staff's performance. Project managers are not experts in the technical aspects of the project; they are experts in collaboration, facilitating communication, and conflict resolution. Staff members should communicate progress reports and challenges to the project manager, so they can identify issues and work towards solutions.
Trust and Respect
When the relationship between project managers and staff is built on trust and respect, it can lead to effective collaboration and successful project outcomes. This can mean before the start of a project, the manager and staff experts get to know each other to understand how everyone works and what their values are. A project manager who trusts their staff and values their expertise will empower them to take ownership of their tasks and contribute to the project's success.
Conflicts can arise between project managers and staff due to various reasons such as differing opinions, misunderstandings, or lack of resources. To avoid these issues, project managers should set conflict resolution strategies in place such as prioritizing building strong relationships with their staff through regular check-ins, team-building activities, and fostering an environment of trust and accountability.
In some cases, the project manager can be overbearing and micromanage the staff, which can lead to resentment and negative outcomes. On the other hand, staff members who do not adhere to the project manager's instructions can cause delays and affect the project's delivery time. The manager may be hands-on at first to establish roles and give guidance to avoid miscommunication. The fine line between micromanaging and lack of management has to be balanced as the manager stresses the importance of each role in the project and offers support to the team in decision-making processes.
Successful project management requires the collaboration and cooperation of all individuals involved as the manager outlines aspects of cohesive teamwork. Encouraging a culture of teamwork and brainstorming sessions can help minimize conflicts and ensure everyone is working together toward the same goal.
Ideally, the relationship between project managers and staff should be collaborative, with open communication and mutual respect. Project managers should provide clear instructions and guidelines, set realistic expectations, and be available to answer questions and provide support when needed. Staff members, in turn, should be proactive in their work, communicate any potential roadblocks or issues, and adhere to deadlines and project requirements.
In summary, a positive dynamic between project managers and staff is critical for project success. A collaborative relationship built on trust, communication, and teamwork can lead to the best outcomes, while conflicts, micromanagement, and lack of cooperation can have negative consequences.