Project management

Project management

Project management

Project management

Top 10 project management software for design agencies in 2023

Top 10 project management software for design agencies in 2023

Top 10 project management software for design agencies in 2023

Top 10 project management software for design agencies in 2023

Arjan Veenstra

Dec 13, 2023

Arjan Veenstra

Dec 13, 2023

Arjan Veenstra

Dec 13, 2023

Arjan Veenstra

Dec 13, 2023

Project management design agencies
Project management design agencies
Project management design agencies
Project management design agencies

Designing is a complex process that requires careful project management to ensure smooth workflows and optimal productivity. As a design agency, you need reliable project management software that can help you streamline your processes, reduce administrative tasks, and keep your projects on track. In 2023, the dynamic landscape of design agencies demands sophisticated and efficient project management solutions. The right project management software can significantly enhance collaboration, streamline workflows, and elevate creativity. Tailored to the unique needs of design agencies, cutting-edge project management tools are reshaping the way teams operate.

These software solutions integrate seamlessly with popular design tools, facilitating a fluid exchange of files and feedback. With features like real-time collaboration, version control, and task tracking, they empower design teams to work cohesively, irrespective of geographical boundaries. Advanced project analytics provide insights into resource allocation, project timelines, and team productivity, enabling agencies to make data-driven decisions.

Moreover, the latest project management software for design agencies emphasizes user-friendly interfaces, ensuring that even non-technical team members can navigate effortlessly. Customizable dashboards and automated reporting simplify project tracking, allowing teams to focus more on the creative process and less on administrative tasks.

As design agencies continue to evolve, embracing innovation and efficiency is paramount. The right project management software in 2023 is a strategic investment, fostering a collaborative, organized, and creative environment that propels design projects to new heights. In this article, we will explore the top project management software options that are specifically tailored for design teams. These software solutions offer customizable workflows, integrations with other tools, and features like scheduling, collaboration, real-time reporting, time tracking, and data analytics to maximize efficiency and creativity.

Why Design Agencies Need Project Management Software

Running a design agency is no easy feat. With multiple projects and team members to manage, staying organized and on track can be a challenge. Project management software can help in this situation. It provides a centralized platform for managing tasks, deadlines, and resources, ensuring that everyone is aligned and working towards the same goals. Effective project management software can streamline workflows, improve communication and collaboration, and ultimately increase productivity. With the right tools in place, design agencies can deliver high-quality work on time and within budget.

Key Features to Look for in Project Management Software for Design Teams

When choosing project management software for your design agency, there are several key features that you should consider. These features will help you effectively manage your projects, collaborate with your team members, and track progress in real-time. These are the six key characteristics to search for:

1. Scheduling and Task Management Tools

Scheduling and task management tools are crucial for project management. Look for software that allows you to create tasks, assign them to team members, set deadlines, and track progress. You'll be able to stay organized and finish jobs on schedule by doing this.

2. Collaboration and Communication Tools

Good communication is vital in a design agency. Look for software that offers advanced communication and collaboration tools like chat, video conferencing, and file sharing. These features will enable seamless collaboration among team members, clients, and stakeholders.

3. Integrations

Consider project management software that integrates with other tools and platforms that your team uses. This will allow for a more efficient workflow and eliminate the need for manual data entry or switching between different software systems.

4. File Sharing and Version Control: Design projects involve numerous files of various formats. The software should provide robust file-sharing capabilities with version control. This ensures that everyone is working on the latest version, reducing the risk of errors and streamlining the creative process.

5. Real-Time Reporting

Real-time reporting is essential for staying on top of project progress. Look for software that offers comprehensive reporting features, allowing you to track project milestones, identify bottlenecks, and make data-driven decisions.

6. User-Friendly Interface: Designers should be able to navigate the software easily and focus on their creative work rather than struggling with a complex interface. Choose project management software with an intuitive and user-friendly design. A clean interface promotes better adoption among team members and reduces the learning curve.

7. Data Analytics

Data analytics can provide valuable insights into project performance and help you make informed decisions. Look for software that offers robust data analytics capabilities, allowing you to identify trends, allocate resources efficiently, and optimize project workflows.

8. Mobile Accessibility: In the fast-paced design industry, teams may need to collaborate or access project information on the go. Choose project management software that offers mobile accessibility, ensuring that team members can stay connected and productive, whether in the office or on the move.

9. Security and Permissions: Protecting sensitive design assets is paramount. The software should provide robust security features, including secure data storage, access controls, and encryption. Granular permission settings ensure that team members have appropriate access levels, safeguarding intellectual property.

10. Scalability: As your design team grows, so will your project management needs. Select software that is scalable and can accommodate the evolving requirements of your team and projects over time.

Top Project Management Software for Design Teams

Now that we understand the importance of the best project management software for design teams and the key features to look for, let's explore the top software options that can help streamline your workflows and maximize efficiency. These software solutions have been specifically designed to meet the unique needs of design agencies.

1. Hello Ivy: 

Hello Ivy is a simple project management tool exclusively created for designers. All your projects, tasks, design files, feedback loops, and communication in one tool. Hello Ivy is intended to facilitate collaboration among design teams. Work together with your team, other departments, or outside clients in real-time or asynchronously. Everything is gathered in one location, including design files, work assignments, comments, and team communications.

Here are the Key Features:

  • Easy To Use 

  • Team collaboration and communication tools

  • Progress Tracking

  • Access Control and Permissions

  • Project Planning

  • Task management

  • Calendar Integration

  • Customization

  • Accessibility

  • Client Collaboration

  • Real-time Updates

  • Gantt Charts

  • Kanban Boards

  • Security

  • Feedback and Evaluation

  • Document Management

2. Asana

Asana is a versatile project management tool that offers customizable workflows and integrations with other tools. It provides features like Kanban boards, Gantt charts, calendars, and task lists to view and manage tasks. Asana also offers automated task workflows and integrates with popular productivity platforms like Slack, Google Drive, and Zapier.

Here are the Key Features:

Work, project, and task management


  • Tasks

  • Subtasks

  • Task assignees

  • Sections and column

  • Custom fields

  • Forms

  • Due dates

  • Due times

  • Start dates

  • Timeline

  • Attachments

  • Likes

  • Multi-home tasks

  • Dependencies

  • Rules

  • Templates

  • Comment-only projects

  • Approvals

3. Trello

Trello is a popular project management tool known for its intuitive Kanban interface. It allows you to customize workflows, add task dependencies, and visualize projects using boards, timelines, and calendars. Trello also offers integrations with various tools and has top-notch security features.

Here are the Key Features:

  • View

  • Templates

  • Integrations

  • Power-ups

  • Automation

4. Basecamp

Basecamp is a collaborative project management tool that simplifies task management and communication. It offers simple to-do lists, bulletin boards, and messaging features to keep your team in sync. Basecamp also provides a unified schedule and integrates with popular tools like Slack and Google Drive.

Here are the Key Features:

  • The organization begins at home

  • Track work with To-dos

  • Stay on topic with Messages

  • Store, Share, and discuss files

  • Chat Around the campfire

5. is a flexible project management tool that allows you to create customized workflows for your team's unique needs. It offers various views like Kanban boards, calendars, and timelines to visualize work. also provides real-time insights and integrates with popular tools like Slack and G Suite.

Here are the Key Features:

  • Role Assignment

  • Timelines

  • Gantt Charts

6. Workamajig

Workamajig is a comprehensive project management tool specifically designed for creative agencies. It offers features like project management, sales CRM, resource management, and financial reporting. Workamajig is ideal for large organizations looking for an all-in-one solution.

Here are the Key Features:


  • Creation & Assignment

  • Recurring Tasks

  • Task Prioritization

  • Due Dates


  • Planning

  • Views

  • Project Budgeting

Resource Management

  • Capacity

  • Scheduling

7. FunctionFox

FunctionFox is a project management tool designed for creative agencies and professionals. It offers powerful timesheet features to stay on schedule and within budget. FunctionFox also provides real-time project insights and comprehensive reporting capabilities.

Here are the Key Features:

  • Budgeting Tracking

  • Communication

  • Notifications

  • Platform

  • Portfolios

  • Project Planning

8. Wrike

For creative teams, Wrike is an incredibly feature-rich project management platform. It offers dashboards, Kanban boards, and Gantt charts for visualizing processes and tasks. Wrike also provides resource allocation and planning features and integrates with popular tools like Slack and G Suite.

Here are the Key Features:

  • Initiate work

  • Structure work

  • Collaborate

  • Report, analyze, and optimize

  • Integrations, automation, and Work Intelligence®

  • Manage your workspace

9. Proprofs

Proprofs is a user-friendly project management tool that helps creative agencies plan, track, and invoice client projects. It offers features like task management, collaboration, and time tracking. Proprofs also provides project tracking and invoicing capabilities.

Here are the Key Features:

  • Content Authoring

  • Branding & Customization

  • User Management

  • Security & Compliance

  • Delightful User Experience

  • Reports & Analytics

  • Integrations

10. Nifty

Nifty is a collaboration and communication hub designed for creative teams. It offers intuitive time tracking and task management features to streamline project management. Nifty also provides visual reports and integrates them with various tools.

Here are the Key Features:

  • Time Tracking & Reporting

  • Custom Fields

  • Budget Tracking

  • File Proofing

  • Cross-Project Overviews

  • Goals Tracking

  • Team Workloads

Integrating Project Management Software with Hello Ivy

To further enhance your project management capabilities, you can integrate project management software with Hello Ivy. Hello Ivy is a visual collaboration and review platform that allows you to upload, share, and review design and marketing materials with team members and clients. By integrating project management software with Hello Ivy, you can streamline the approval process, collaborate more efficiently, and get valuable project feedback. 


Maximizing efficiency in a design agency requires effective project management. By leveraging the right project management software, design teams can streamline workflows, improve communication, and increase productivity. Consider the key features discussed in this article when choosing project management software for your design agency. Explore the top software options listed, and don't forget to integrate with Hello Ivy for seamless collaboration and review processes. With the right tools in place, your design agency can maximize efficiency, deliver high-quality work, and achieve success.